FAQs On DIR-3 KYC

1. Who is required to file DIR-3 KYC Form

For Financial year 2018-19 – Any person who has been allotted “Director Identification Number (DIN/DPIN)” on or before 31st March 2018 and the status of such DIN is ‘Approved’, needs to file form DIR-3 KYC to update KYC details in the system on or before 31st August 2018.

For Financial year 2019-20 onwards – Every Director who has been allotted DIN on or before the end of the financial year, and whose DIN status is ‘Approved’, would be mandatorily required to file form DIR-3 KYC before 30th April of the immediately next financial year.

After expiry of the respective due dates, system will mark all non-compliant DINs against which DIR-3 KYC form has not been filed as ‘Deactivated’.

2. Which details are required to be filed in the form?

Name (as per PAN database), Father’s Name (as per PAN database), “Date of Birth (DoB)” (as per PAN database), PAN Number (mandatory for citizens of India),Personal Mobile number and Personal Email Address and Permanent/ Present address.

Further, applicants are required to provide AADHAAR, if not then Voter ID or Passport or Driving licence. Accordingly, copy of any one of the above selected information is to be attached.

3. Is it mandatory to enter a unique mobile number and email ID in form DIR-3 KYC?

Yes. It is mandatory to enter your personal mobile number and personal email ID in the form DIR-3 KYC and the same has to be verified by an OTP process. Further, the mobile number and email ID must be unique such that it is not already linked with some other person in the DIN holders’ database.

4. How does the OTP functionality in DIR-3 KYC work?

Send OTP button will be enabled only after successful Pre-scrutiny of the form. After successful Pre-scrutiny, user has to click on ‘Send OTP’ button.

5.Who are the signatories in DIR-3 KYC form?

The DIN holder and a professional (CA/CS/CMA) certifying the form are the two signatories in form DIR-3 KYC.

Please note that in case of Citizens of India, the PAN mentioned in the DSC is verified with the PAN mentioned in the form.

In case of foreign nationals, the name in the DSC affixed should match with the name entered in the form. DSCs affixed on the form should be duly registered on the MCA portal.

6. I am a disqualified director, am I required to file form DIR-3 KYC?

Yes. Any person who has been allotted DIN and where the status of such DIN is ‘Approved’, is required to file form DIR-3 KYC. Hence, disqualified directors are also required to file form DIR-3 KYC.

7.What is the fee for form DIR-3 KYC?

Form DIR-3 KYC, if filed within the due date of the respective financial year, no fee is payable. However, if filed after the due date, for DIN status ‘Deactivated’ a fee of Rs.5000 shall be payable.

8. My DIN status is ‘Deactivated’. Can I file form DIR-3 KYC?

Form DIR-3 KYC can be filed for status ‘Deactivated’ on payment of fee of Rs. 5000 only if the DIN was deactivated due to non-filing of form DIR-3 KYC.

9.Whether details entered in the form DIR-3 KYC will update DIN Holders’ database?

Yes. All information as entered in the form DIR-3 KYC shall be updated in the DIN holders’ database.

10. Whether multiple filing of form DIR-3 KYC is allowed?

System will not allow multiple filing of form DIR-3 KYC for an applicant. In case KYC is already filed for a DIN, and such DIN is entered again, system throws an error that the form is already filed.

11. Whether non-resident directors can provide Indian mobile numbers?

In case the DIN holder is a resident of India, the address must be an address in India and mobile number must be an Indian mobile number.

In case DIN holder is non-resident, foreign address and foreign number shall only be allowed.

12. What attachments to provide for proof of address?

The following attachment is mandatory to be filed in all cases:

Proof of Permanent address – Address proofs like passport, election (voter identity) card, and ration card, driving license, electricity bill, telephone bill or Aadhaar shall be attached and should be in the name of applicant only.

Conditional attachments:

Copy of Passport – In case ‘Yes’ is selected in the field “Do you have a valid passport”

Proof of present Address – In case ‘No’ is selected in the field “Whether present residential address is same as permanent residential address” Optional attachments, if any

13.Why is the ‘Send OTP’ button disabled? What is the validity of OTP?

Send OTP button remains disabled till successful pre-scrutiny of the form. After successful pre-scrutiny, the form must be saved and only after saving the form, the ‘Send OTP’ button gets enabled.

Further, please note that, once OTP is successfully sent to the valid mobile number and email ID entered in the form, ‘Send OTP’ button gets disabled. OTP is valid for 30 minutes.

14. OTP not received on email. Why is it so?

You may check the Spam folder in your mailbox for the OTP received.

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