PROCEDURE OF PREPARATION OF QUARTERLY STATEMENT OF DEDUCTION OF TAX UNDER SECTION 200(3) OF THE ACT (Part -9 of Circular 17/2014)

ANNEXURE
VI

POINT NO. 4.9 OF CIRCULAR OF DEDUCTION
OF TAX AT SOURCE FROM SALARIES U/S 192 OF THE INCOME TAX ACT, 1961 – FINANCIAL
YEAR 2014-15 – PROCEDURE OF PREPARATION OF QUARTERLY STATEMENT OF DEDUCTION OF
TAX UNDER SECTION 200(3) OF THE ACT

1.   
Quarterly e-TDS statement/return should
be prepared by Deductor/DDO as per the data structure (File Format) prescribed
by the DIT (Systems), Delhi which is available on TIN website www.tin-nsdl.com.
Deductor/DDO can prepare e-TDS statement/return either by using in-house
facilities, third party software or by using Return Preparation Utility (RPU)
developed by NSDL e-Governance Infrastructure Limited (NSDL), which is freely
downloadable from the TIN website.

After preparation of e-TDS statement/return, the
Deductor/DDO is required to validate the same by using the File Validation
Utility (FVU) which is freely available on TIN website.

2.  
Procedure of furnishing of e-TDS
statement/return at TIN Facilitation Centres (TIN-FCs):

Once file  is 
validated through FVU, ?.fvu 
file‘  is  generated.  
Copy of this ?.fvu file‘ in

CD/DVD/Pen Drive along with physical Form 27A duly
filled and signed by the Deductor/DDO or by the person authorized by the
Deductor/DDO, to be furnished at TIN-FC, an acknowledgement containing a unique
15 digit token number is provided to the Deductor/DDO. Deductor/DDO can view
the status of e-TDS statement/return on TIN website. Only one regular e-TDS
statement/return for a ?FY-Quarter-TAN-Form‘ can be submitted.

2.1 Correction in e-TDS
statements/returns:

2.1.1 CPC-TDS portal (www.tdscpc.gov.in)
has also introduced online correction of statements whereby personal information,
PAN correction, add/update of challan information, add/update of salary detail,
add/update/movement of deductee row etc. can be done in the statements filed by
the deductors, with or without the digital signatures. For further
details, kindly refer the matrix below:

For more information,
deductors are advised to refer to e-tutorials/FAQs available on TRACES portal.
Online correction entails no charges and does away with the requirement of
downloading conso file and visiting TIN-FCs.

2.1.2       
With effect from 1^st
January, 2015, TRACES will be providing a correction window of 7 days from date
of processing at CPC-TDS (generally 2 days after date of filing of statement).
This facility will enable the filer to correct PAN errors and challan mismatch
cases identified by CPC-TDS and avoiding of issuance of demand notices.
Therefore, deductors are advised to check the processing status promptly so as
to utilize this facility.

2.1.3       
Deductor/DDO can also file a correction
e-TDS statement for any modification in the e-TDS statement. Correction
statement can be prepared by using the TDS Consolidated file that is available
at TRACES (www.tdscpc.gov.in).
Validation of correction statement is in line with regular e-TDS statement,
physical Form 27A duly signed and Statement Statistical Report at TIN-FC. On
successful acceptance of correction e-TDS statement at the TIN-FC, an
acknowledgement containing a unique 15 digit token no. is provided to the
Deductor/DDO. Deductor/DDO can view the status of e-TDS statement on TRACES
website.

3.  Procedure of preparation and furnishing of
paper TDS statement/return at TIN-

Facilitation
Centres (TIN-FCs):

All statement/return in
Form 24Q are required to be furnished in computer media except in case where
the number of deductee records are equal to or less than 20. Paper
statement/return duly filled and signed by the Deductor/DDO can be furnished at
TIN-FC. On successful acceptance of paper statement/return at the TIN-FC, an
acknowledgment containing a unique 15 digit token no. is provided to the
Deductor/DDO. Deductor/DDO can view the status of paper statement/return on TIN
website. No charges are applicable for paper TDS statement/return.

3.1
Correction in paper statements/returns:

The physical TDS
statement/return is to be filed again in case of any correction to a physical
TDS statement/return accepted at TIN. The deductor will submit the duly filled
and signed physical TDS statement/return along with a copy of provisional
receipt of regular paper statement/return at TIN-FC. On successful acceptance
of correction paper statement/return at the TIN-FC, an acknowledgement
containing a unique 15 digit token number is provided to the Deductor/DDO.
Deductor/DDO can view the status of paper statement/return on TIN website.

4.
Procedure of furnishing of e-TDS statement/return online at TIN website:

Deductor/DDO is required
to procure Digital Signature Certificate (DSC) for online upload of e-TDS
statement/return. After registration on TIN website, an authorization letter by
the Deductor/DDO should be provided on the letter head of the organisation to
NSDL. Once application is approved by NSDL, user ID is created and intimated to
Deductor/DDO on their registered email ID provided at the time of registration.
Preparation and validation of e-TDS statement is in line with regular e-TDS
statement/return (submitted at TIN-FC).Deductor/DDO can login with its user ID
and DSSC and upload the validated e-TDS file (.fvu file) generated by the FVU
to the TIN website. On successful acceptance of e-TDS statement/return at TIN,
an acknowledgement containing a unique 15 digit token no. and 8 digit receipt
number is generated and displayed. There is no need to submit physical form 27A
in online upload. Deductor/DDO can view the status of e-TDS statement/return on
TIN website.

No
charges are applicable for online upload of e-TDS statement/return.

4.1
Correction of e-TDS statement/return online at TIN website:

Deductor/DDO can file a
correction e-TDS statement/return for any modification in e-TDS
statement/return accepted at TIN central system. Correction statement/return
can be preparedby using the TDS consolidated file only,
available at the CPC-TDS portal www.tdscpc.gov.in through TAN
registration. Preparation and validation of e-TDS statement is in line with
regular e-TDS statement/return (submitted at TIN-FC) Deductor/DDO can login
with its user ID and DSC and upload the validated e-TDS file (.fvu file)
generated by the FVU to the TIN website. On successful acceptance of correction
e-TDS statement/return at TIN, an acknowledgement containing a unique 15 digit
token number is generated and displayed. There is no need to submit copy of
provisional receipt of regular e-TDS statement/return, physical Form 27A and
SSR in online upload. Deductor/DDO can view the status of e-TDS
statement/return on TIN website.

5. For FAQs and further
details, Deductors/DDOs are advised to log on website www.tin-nsdl.com

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Download Circular 17/2014