Payer should quote sequence number in TDS statement for the transactions covered under 15H/G declaration.

F.No.: DGIT(S)/CPC(TDS)/DCIT/15GH
/2015-16/14425-556

Government of India

Ministry of Finance

Central Board of
Direct Taxes

Directorate of
Income-tax(Systems)

New Delhi.

 

Notification No. 4 /2015

New Delhi, 1st of December 2015

 Subject: 

Simplification of procedure for Form No.15G & 15H — regarding


 Section 197A of the Income tax Act provides for no deduction
in certain case by submitting a declaration using Form 15G/15H as laid down in
Rule 29C of the Income tax Rules. The manner of filing such declaration and the
particulars have been laid down in Rule 29C of the Income tax Rules. The person
responsible for paying any income of the nature referred to in sub section (1)
or sub section (1A) or sub section (1C) of section 197A (hereinafter called
“payer”) shall enable the payee to furnish the declaration in
electronic form after due verification through an electronic process. The
declarant shall mandatorily quote his/her PAN in the declaration form 15G/H in
accordance with the provisions of section 206AA(2).

A unique identification number shall be allotted to
declaration (paper /electronic). The payer shall digitize the paper declaration
and upload all declarations (including electronic declaration and digitized
declaration) received during a particular quarter at departmental site
(www.incometaxindiaefiling.gov.in) on quarterly basis. Further, clause 5 of
rule 29C provides that the payer shall also furnish transactions covered under
15G/15H declarations in quarterly TDS statement in accordance with the
provisions of clause (vii) of sub rule (4) of rule 31A irrespective of the fact
that no tax has been deducted in the said quarter.

In exercise of the powers delegated by the Central Board of
Direct Taxes (Board) under sub para (7) of para 2 of Notification issued vide
S.O. No.2663(E) dated 29th September 2015, the Principal Director General of
Income-tax(Systems) hereby specifies the procedure, formats and standards in
this regard as under:

1. Furnishing and
verification of the electronic declaration:

 Rule 29C enables the payer to receive electronic declaration
after due verification through an electronic process. The payer shall be
responsible for proper verification of the declarant through an electronic
process and shall implement the verification process after due diligence to
ensure non-repudiation of the declarant. The payer shall archive log of all
electronic activities in the process of furnishing of electronic declaration
and the payer shall be responsible to establish the identity and credentials of
the declarant in case of any dispute. The declarant shall mandatorily quote
his/her PAN in the declaration form 15G/H in accordance with the provisions of
section 206AA(2).

 2. Allotment of UIN
(Unique Identification Number):

  2.1 UIN shall consist of following three
fields (a), (b) & (c):

 a) Sequence Number (10 alphanumeric for Form 15G/15H) given
as follows;

15G

15H

10 alphanumeric characters starting with G followed by 9
digits(EgG000000001)

10 alphanumeric characters starting with H followed by 09
digits(Eg. H0000000001)

 

b) Financial year for which declaration is being furnished

c) TAN of the payer

2.2 Paper declaration shall be digitized by the payer and
the same shall bear sequence number out of the same “running sequence
number
(Field ‘a’ of UIN) series”, as used for online submission.

2.3 UIN running sequence number series shall be reset to 1
in case of each TAN of the payer at the start of each F.Y.

 3. Furnishing or
making available the declaration to the income-tax authority:

 3.1 The payer will upload, the 15G and 15H declarations
(digitized/electronic) received during a quarter, on quarterly basis, in the
given file format on the e-filing site (www.incometaxindiaefiling.gov.in).

 3.2 In addition to the above, the payer shall quote
“sequence number” (Field ‘a’ of UIN) in quarterly TDS statement
against the transaction covered under 15G/H declaration in accordance with the
provisions of clause (vii) of sub rule (4) of rule 31A irrespective of the fact
that no tax has been deducted in the said quarter.

 4. Reconciliation
Mechanism:

 4.1 The payer will be responsible for reconciliation of the
allotted UINs vis-a vis reported UINs to the ITD through reporting in quarterly
TDS statement as well as through upload of declarations on quarterly basis.

4.2 The payer shall file exceptional report for the
following UINs: a) UINs not reported in TDS statements b) UINs not uploaded on
ITD website. The format of the report will be made available at the
departmental website separately.

Sd/-

(Ps.Thuingaleng)

Dy. Commissioner of Income Tax (CPC-TDS)

O/o The Pr. Director General of Income-tax (Systems)

 

Copy to:

 1. PPS to the
Chairman and Members, CBDT, North Block New Delhi.

2. All Chief Commissioners/Director General of
Income-tax/Commissioners of Income-tax/ Commissioners of Income-tax(TDS) — with
a request to circulate amongst all officers in their regions/charges.

3. 1S(TPL)-1&11/ Media coordinator and Oficial
spokesperson of CBDT.

4. DIT(IT)/DIT(Audit)/ DIT (Vig.)/ ADG (Systems) 1,2,3,4,5
/ADG(TDS)/CIT(CPC-ITR), Bangalore, CIT(CPC-TDS) Ghaziabad

5. ADG (PR, PP &OL) with a request for advertisement
campaign for the notification.

6. TPL and ITA Divisions of CBDT

7. The Institution of Charted Accountant of India, IP
Estate, New Delhi.

8. The Web Manager, ‘incometaxindia.gov.in’ for hosting on
the website.

9. Database cell for uploading on www.irsofficersonline.gov.in
and in DGIT(Systems) corner.

10. ITBA publisher for uploading on ITBA Portal

 

Sd/-

(Ps.Thuingaleng)

Dy. Commissioner of Income Tax (CPC-TDS)

O/o The Pr. Director General of Income-tax (Systems) 


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