IEC application document check list and guidelines for processing of online IEC

Government of India
Ministry
of Commerce & Industry

Department oCommerce Directorate General ofForeign Trade UdyogBhavan,NewDelhi-110011

 

 

PolicyCircularNo.17(RE-2013)/2009-2014                                                                                                  dated
the30thJanuary, 2015

 

 

To

 

All Regional Authorities

 

Subject:Guidelines
forprocessing of online IEC applications
and IEC checklist

 

In continuation of the guidelines for processing online IEC applications, issued vide Policy Circular No.15 dated the 31st December 2014, following further instructions and check
list are laid down for processing of the IEC applications:

 

i)      RA’s office would process the IEC applications, aper the following checklist:

 

IECcapplicationccheck-list

 

Sl. No

 

Nature ocheck

 

Details ofthe
check

 

YES

 

NO

 

1

 

Signatory details

 

Whether the details
of signatory (name), as fille din the application
form, match with
the name as in the copy ouploaded document[Passport
(first& last page)/Voter’s
I-Card
/UID
(Aadhar
Card)
/Driving Licence/PAN]?

 

 

 

2.

 

Applicantentity’s details

 

Proprietorship Firm

 

(i)     Check applicant entity’s details

 

Whether the details of Proprietor
(name), as filled in the application form, match with
the name as in the copy of
PAN uploaded?

 

 

 

(ii)Verify the uploaded PAN details

 

Whether the details, as in the uploaded copy of PAN,match with the
information available othe website
of Income TaxDeptt?*

 

 

 

Applicant entity’s details

 

Partnership firm

 

A)

(i)Check applicant entity’s details

 

Whether the following details,
as filled in the application
form,match
with the
details
mentioned in the uploaded copy of PAN ?

 

a)Name of the entity

 

 

 

b)Date of Incorporation

 

 

 

c)PAN

 

 

 

(ii)Verify the uploaded PAN details

 

Whether the details, as in the uploaded copy of PAN,match with
the
information available othe website
of Income TaxDeptt?*

 

 

 

B)

(i)Check Partners’ details

 

Whether the number
and name of Partners, as filled in the application form,match
with
the details
as in the
Partnership
deed ?

 

a)Number of Partners

 

 

 

b)Name of Partners

 

 

 

(ii)Cross-check Partners’ PAN details

 

Whether the Partner details, as filled in the application form,match with
the details
available on the
website of Income Tax Deptt?*

 

 

 


 

Applicant entity’s details

 

LLP/Private/Public/Govt.Undertaking/Section 2Company

 

(A)

(i)       Check applicant entity’s details

 

Whether the following details,
as filled in the application
form,match
with the
uploaded copy of PAN ?

 

a)Applicant Entity’s name

 

 

 

b)Date of Incorporation

 

 

 

c)Permanent Account Number

 

 

 

(ii)         Verify
the uploaded
PANdetails

 

Whether the details, as in the up loaded copy of PAN,match with
the
information available othe website of
Income Tax Deptt ? *

 

 

 

(B)       Verify DIN of
Partner/ Director

 

Whether the Partner/Director’s details, afilled in the application form, match
with the DIN
on the
Ministry of
Corporate
Affair’s website?**

 

 

 

(
C)      (i)Check
Registration
details

 

Whether the Registration Number, afilled in bthe applicant,match with the Certificate of Incorporation uploaded by
the applicant ?

 

 

 

(ii)        Verify Company details with LLPIN/CIN

 

Whether the Registration Number, Date of Incorporation andCompany Name as in the Certificate of Incorporation,match
with the information on the website
of Ministry of
Corporate
Affairs?***

 

 

 

Applicantentity’sdetails

 

Registered Society/Trust

 

(A)

(i)Check applicant entity’s details

 

Whether the following details,
as filled in the application
form,match
with the
uploaded
copy
of PAN ?

 

a)Applicant Entity’s name

 

 

 

b)Date of Incorporation

 

 

 

c)Permanent Account Number

 

 

 

(ii)Verify the uploaded PAN details

 

Whether the details, as in the uploaded copy of PAN, match with the information available othe website
of Income Tax Deptt?*

 

 

 

(iii)Cross-check name of the applicant

 

Whether the applicant’s name,
as filled in the application form,match
with the name as in the copy of PAN uploaded?

 

 

 

( B)
Check Registration
details

 

Whether the Registration Number, afilled in bthe applicantmatch with the Registration Certificate of the Society/Copy of the Trust Deed uploaded by the
applicant?

 

 

 

Applicant entity’s details

 

HUF Firm

 

(i)Check applicant entity’s detail

 

Whether the following details
filled in
the application,match with details available
on the website of Income
Tax Deptt ?*

 

a)Applicant/Entity’s name

 

 

 

b)Date of Birth/Incorporation

 

 

 

c)Permanent Account Number

 

 

 

ii) Verify the uploaded PAN details

 

Whether the details, as in the uploaded copy of PAN,match with
the information available othe website
of Income TaxDeptt ?*:

 

 

 

iii) Cross-check name of the
applicant

 

Whether the Karta’s name, as
filled in the
application
form,match with the name as in the copy of PAN uploaded?

 

 

 

3.

 

Check address othe
applicant
entity

 

Whether the address,as
indicated in
Part
A (ii)of the application,match with
the address as mentioned in the Sale deed or Rental
/ Lease
Agreement
or latest copy
of electricity
/Telephone bill?#

 

 

 

4.

 

Check Bank details of the applicant entity

 

Whether the following details, as filled by the applicant
entity,match with the uploaded cancelled cheque or Bank Certificate?

 

Name of the Account Holder

 

 

 

Account number

 

 

 

Bank’s name

 

 

 

Bank Branch

 

 

 

IFS code of the Bank

 

 

 

5.

 

Other Remarks, if any

 

 

 

 

 

 

*PAN details of
the
applicant/entity/partner should be verified
from the website
of
Income Tax Department by clicking on “Know your PAN”by fillingin Date of Birth/Date of Incorporation
and name of
the applicant/entity /partner(
https://incometaxindiaefiling.gov.in/e-Filing/Services/KnowYourPanLink.html)

 

**Partner/Director details,should be verified from Ministry of Corporate Affair’s website by clicking on“View Company Master Data”and accessing the “Verify DIN-Pan
Details of the
Director”by entering DIN
as indicated in the application.

(http://www.mca.gov.in/MCA21/Master_data.html) 

 

*** CIN; Company Name; Registration Number/Date of Incorporation should
be verified from Ministry of
Corporate
Affair’s website by clicking on
“View Company Master Data”and entering LLPIN/CIN as indicate din the application

(http://www.mca.gov.in/MCA21/Master_data.html)

 

 

#Latest
Electricity/Telephone bill would mean bill within the last three months of the date of submission of
the application form.

 

 

ii)Application forms with all“Yes”ticked would lead to an e-IEC being  generated and emailed to the applicant. Applicant would also
be informed
of successful generation
of IEC
on his account through system-generated sms.

 

iii)Application forms with one or more“No”ticked would lead to rejection of the application and a rejection letter(with reasons) would be emailed to the
applicant.

 

iv)Applicant whose application is rejected may submit a fresh application form after paying the requisite fees.

 

(S.K.Mohapatra) Deputy Director General of Foreign Trade

E-mail: mohapatra.sk@nic.in

 

[F.No.01/93/180/20/AM-13/
PC-2(B)]

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